How to engage employees during meetings

28/11/19

Meetings are commonplace in the workplace and not all of them are successful. We’ve all been in an unengaging meeting where nothing really gets done. Avoid this with our guide on how to engage employees during meetings.

Have an agenda

Always create an agenda for your meetings. Note down your goals and what you want to achieve so you have a clear understanding of what to discuss. That way if your team ends up going off on a tangent, you can steer the meeting back in the right direction.

Encourage contribution

There’s nothing worse than a meeting where the speaker drones on without any engagement from the audience. Always encourage your delegates to voice their thoughts and get involved in the discussion. If there’s someone who seems reluctant to share, gently guide the conversation to them so they get a chance to speak.

Try a new environment

A fresh perspective can give fresh ideas on problems. Being in the same room all the time can be demotivating and become a routine. Consider hiring out a dedicated space for your next meeting to increase productivity and engagement. If you’re looking for the perfect offsite meeting rooms for your team, look no further than Kents Hill Park. We offer 70 flexible meeting and training rooms suitable for guests from 10 to conference rooms up to 600. With natural daylight, modern facilities and blackout features we have the ideal place to hold a successful meeting. To view and download a detailed list of our room sizes and capacities pleaseĀ click here.

Offer praise and celebration

A meeting full of complaints is bound to reduce the morale of any office, so even if the meeting is serious, ensure there’s some praise in there somewhere. Ask your delegates to share any personal wins or another member of the team who has been performing particularly well. This boosts everyone’s mood and motivation for the coming workload.

Try something different

If you find yourself regularly having the same meetings in the same format, see what you can do to change things. Take ideas from other team members on what they’d like to see or how they think things can be improved.

Team building

Team building activities are a great way to connect your employees and help them feel like more of a connected team. Either try small activities before a meeting or dedicate a day or afternoon and head off-site for games and challenges. It’s a much-needed break from the work routine and can improve your team in more ways than one. At Kents Hill, we offer a variety of activities such as a school sports day package, street dance battle, badminton or short tennis tournament and a dodgeball tournament. A fantastic way to energize, motivate and improve the team dynamic. Don’t hesitate to speak to one of our friendly team for more information.

Polls

Engagement and contribution is a key part of any meeting. Using online quizzes and polls during the meeting which delegates can access through phones and laptops is an ideal way to get everyone involved and thinking. This is particularly effective with larger numbers where it’s harder for everyone to verbally contribute.